Sales Tax Manager

Position Overview Mechanical Sales is seeking a Sales Tax Manager to oversee sales tax compliance across our multi-state, multi-entity organization. Reporting directly to the CFO, this position is responsible for accurate and timely tax filings, performing sales tax research and drafting sales tax positions, managing audits, evaluating tax exposure, and establishing consistent processes across entities and locations. This position will be a key contributor in our ERP implementation project leading the integration between Oracle NetSuite and Avalara and performing robust testing prior to deployment. This position is ideal for someone who combines strong technical tax knowledge with a practical approach to solving problems, improving systems, and supporting business operations. Primary Responsibilities Manage accurate, timely sales tax filings and payments across all applicable entities and jurisdictions Maintain tax registrations, compliance calendars, and exemption certificates Monitor nexus requirements and tax law changes affecting the business Review transaction taxability for proper sales and use tax treatment Reconcile tax accounts and support month-end and year-end close Manage audits, tax notices, refunds, and corrective actions with external advisors Improve tax controls, system settings, and procedures; train employees as needed Report compliance status updates and tax exposures to the CFO Lead sales tax configuration and testing process as part of our ERP implementation project with Oracle NetSuite and Avalara. Qualifications 3+ years of sales tax experience, including multi-state and multi-entity compliance. Bachelor’s degree in accounting, finance, or a related field Experience with distribution, equipment sales, or service businesses, preferred Experience with tax automation software and sales tax audits, preferred Strong knowledge of sales tax, nexus, exemptions, and taxability Strong accounting, research, and reconciliation skills Proficiency in Excel and accounting systems Clear communication, sound judgment, and attention to detail Ability to manage deadlines and protect confidential information What Makes Someone Successful in This Role The right person is someone who: Takes ownership of accuracy and deadlines Identifies issues early and recommends practical solutions Builds consistent processes across entities Explains tax requirements clearly and works well across departments Builds trust through responsiveness, accuracy, and follow-through Benefits/Perks Competitive base pay and discretionary bonus programs Full benefits package, including medical, dental, and vision insurances 401(k) retirement plan with company match Paid Time Off Paid holidays Ongoing training and professional development opportunities Stable, family-oriented work environment Physical Requirements To perform the essential functions of this position, the employee must be able to do the following, with or without reasonable accommodation: Sit for extended periods throughout the workday Frequently use a computer, keyboard, mouse, telephone, and other standard office equipment Occasionally stand, walk, bend, stoop, kneel, reach, and climb stairs Lift, carry, push, or pull up to 25 pounds occasionally Company Overview Mechanical Sales is an independent manufacturer’s representative and solutions provider specializing in commercial and industrial HVAC systems. Founded in 1967, we have over 50 years of experience supporting the engineering, construction, and facility management communities with advanced HVAC equipment and system expertise. Mechanical Sales delivers a high-touch, relationship-driven service model built on collaboration and responsiveness. We partner closely with engineers, contractors, and owners throughout the full project lifecycle • ensuring solutions are aligned, issues are addressed proactively, and projects stay on track. With direct access to knowledgeable team members and continued support beyond the sale, we emphasize accountability, fast problem-solving, and long-term customer partnership, rather than transactional interactions. Mechanical Sales is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and providing equal employment opportunities to all applicants and employees. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.