Administrative Coordinator I

Job Title Administrative Coordinator I Agency Texas A&M University • Kingsville Department Student Success Proposed Minimum Salary Commensurate Job Location Kingsville, Texas Job Type Staff Job Description About Texas A&M University–Kingsville Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region. Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo. For more information, click here . Position Overview The Administrative Coordinator for Student Care, Advocacy, and Wellness provides comprehensive administrative, operational, and programmatic support for the Student Care and Advocacy office. This position serves as a primary point of contact for students, faculty, staff, and community partners; supports case management and outreach initiatives; coordinates office operations; and assists with wellness programming and student engagement efforts that contribute to student success, retention, and well-being. Essential Duties and Responsibilities Administrative Operations Provide administrative support for the Student Care, Advocacy, and Wellness office, including scheduling appointments, managing correspondence, maintaining records, and coordinating office activities. Serve as the first point of contact for students and visitors, providing information, referrals, and customer service in a professional and compassionate manner. Maintain confidential student records and documentation in accordance with applicable laws, regulations, and university policies. Prepare reports, presentations, meeting materials, and correspondence. Coordinate purchasing, travel arrangements, budget tracking, and other administrative processes as assigned. Monitor office email accounts, phone lines, and electronic communication systems. Student Care and Advocacy Support Support Student Care, Advocacy, and Wellness initiatives by coordinating referrals, appointments, follow-up communications, and resource connections. Assist with case management tracking, data collection, and documentation procedures. Coordinate meetings and communications with campus and community partners involved in student support services. Maintain and update resource directories and referral information for students. Wellness Programming and Outreach Assist the Assistant Director for Student Care, Advocacy, and Wellness with the planning, coordination, implementation, and assessment of wellness programming, outreach initiatives, campus presentations, awareness campaigns, and resource promotion efforts that support student care, advocacy, engagement, and overall student success. Assist with the development and promotion of educational programs, workshops, and awareness events. Coordinate event logistics, including scheduling, reservations, materials, marketing, and participant communication. Support campus outreach efforts through presentations, tabling events, student engagement activities, and digital communications. Track participation and assessment data to evaluate program effectiveness and support continuous improvement efforts. Collaboration and Communication Collaborate with students, faculty, staff, and external partners to support student needs and enhance campus resources. Represent the office at university events, committees, and outreach activities as assigned. Assist in developing communication materials, social media content, newsletters, and promotional resources. Foster a welcoming, supportive, and student-centered environment. Other Duties The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned Participate in departmental, divisional, and university meetings and training activities. Support special projects and initiatives related to student success, retention, and campus care networks. Qualifications Required Education Bachelor's degree from an accredited institution. Required Experience Two (2) years of progressively responsible administrative, program coordination, student services, or related experience. Preferred Qualifications Experience in higher education, student affairs, counseling, case management, or student support services. Experience coordinating outreach programs, educational programming, or campus events. Familiarity with student advocacy, behavioral intervention, wellness promotion, and community resource coordination. Bilingual proficiency (English/Spanish) preferred. Knowledge, Skills, and Abilities Excellent verbal and written communication skills. Strong organizational, time management, and multitasking abilities. Demonstrated ability to maintain confidentiality and handle sensitive information. Proficiency with Microsoft Office Suite and other office technologies. Ability to work collaboratively with diverse populations. Knowledge of administrative and office management practices. Ability to build positive relationships with students and stakeholders. Strong attention to detail and accuracy. Ability to exercise sound judgment and discretion. Ability to manage multiple priorities in a fast-paced environment. Commitment to student success, access, care, and advocacy. Other Requirements Other Requirements and Factors This position is security sensitive This position will require export-control authorization prior to starting employment. Commitment to Caring Campus principles, with the ability to provide exceptional customer service, foster positive relationships, and promote a welcoming, responsive, and student-centered environment for internal and external constituents. This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Standard office environment. Occasional evening or weekend work may be required to support programs, events, and outreach activities. Occasional travel on campus and within the local community may be required Why Join the Javelina Nation? Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy: A welcoming campus community Opportunities for professional development Competitive benefits through the Texas A&M University System A rewarding experience of helping students achieve their academic and career goals Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan. More information on TAMUK’s Strategic Plan and Shared Values can be found here . 4DX : TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here . Caring Campus: TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here . Compensation & Benefits Compensation: Commensurate with experience Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees’ well-being, professional growth, and financial security. BENEFITS (rules, policies, eligibility apply) With our generous benefit package , robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work. Insurance: Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account On-Campus Wellness Opportunities: TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful. Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: Employee Tuition Assistance Program Book scholarships Public Service Loan Forgiveness Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position Voluntary Tax Deferred Account/Deferred Compensation Plan Employee Leave: 8+ hours of vacation per month 8 hours of sick leave per month 8 hours of paid Birthday leave 12-15 paid holidays per year Additional Information A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual’s expense, is recommended to determine whether the individual’s current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee. In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university’s ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities. Application Instructions During the application process applicants have one opportunity to enter the requested information, upload documents and submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action. Employment applications must include: Completed online application Cover Letter/Letter of Interest addressing qualifications Curriculum Vitae or Resume Contact information for 3 professional references All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.