Administrative Officer

The primary purpose of this position is to develop and direct the administrative programs within Pharmacy Service to meet the needs of VAPD-ICS. The Administrative Officer (AO) reports directly to the Chief of Pharmacy and functions with a high degree of independence and authority to relieve the Chief of Pharmacy of administrative and management duties and responsibilities. As the Pharmacy Service Administrative Officer, you will: Provide overall administrative management for Pharmacy Service Interpret administrative policies Develop and define administrative requirements, providing advice on administrative systems and preparing administrative paperwork. Collect and assemble data in support of Quality Improvement (QI) activities within the service. Track and present results of QI efforts and ongoing measures for process improvement Track training needs of Pharmacy Service staff to ensure compliance with VA, TJC and other regulatory agencies (e.g. DOT, OSHA, OIG) Have full authority and oversight of the Pharmacy Service fund control point as the designated fund control point official Formulate and execute of annual budget including medications, supplies and equipment and all other general operating expenses Develop monthly and quarterly cost ceilings while maintaining running control of funds to ensure that accounts are within operating levels Participate in formulized planning direction for Pharmacy Service Serve as the Contracting Officer's Representative (COR) for all Pharmacy Service contracts and procurement requests Lead participant in staffing, recruitment, equal opportunity, merit promotion, contracts and position management Review, analyze and interpret incoming personnel management requests, recommends appropriate action or suggests appropriate alternatives Play a central role in developing and coordinating internal review systems to ensure that both clinical and administrative activities follow agency accrediting and regulatory requirements Work Schedule: Monday through Friday, 0730 to 1600 Telework: Ad-hoc, at supervisory discretion Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD03344O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Contracting Officer's Representative: You will be required to obtain and maintain at least a Level 1 Federal Acquisition Certification for COR (Contracting Officer's Representative) certification within 30 days of onboarding with the service. You may qualify based on your experience and/or education As described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience includes: 1) Administration & Management: Oversight or lead of administrative management interpreting administrative policies, developing and defining administrative requirements, Provide advice on administrative systems and preparing administrative paperwork, and participate in staffing, recruitment, equal opportunity, merit promotion, contract and position management; 2) Financial Management: Gather and analyze budget needs of a program or service, Formulate or assist with the formulation and execution of annual budget, Utilize a variety of analytical techniques for internal control, and Review contracts and make recommendations to management for continuing need; 3) Planning & Evaluating: Assist in developing policies and procedures for a program or service, Assist with the analysis and interpretation of workload and other data used in resource planning; & 4) Customer Service: Track and monitor various data used for timely response to suspense/s/, surveys, data validation, reporting & payment, and Serve as liaison and/or point-of-contact for a program/service. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M., in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. You will be rated on the following Competencies for this position: Administration & Management Financial Management Planning & Evaluating Customer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. It occasionally requires carrying objects such as files, books and papers; some walking, standing and bending. No special physical qualifications are required except the ability to adjust and be flexible to change in procedures, work pressures and deadlines. Work is typically performed in adequately lighted and climate-controlled office. Work environment involves minimal everyday risks or discomforts typical of the office environment. The incumbent will be working within Pharmacy Service and is exposed to hazardous medications. Incumbents must wear appropriate attire for safety (e.g. closed toe shoes). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.