Administrative Assistant I, Division of Health Care Technologies

Applicants must be authorized to work in the United States. All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date. Job Summary The Administrative Assistant for the Division of Health Care Technologies provides high-level administrative support to ensure the smooth operation of the division. This position is responsible for managing daily office functions, coordinating schedules, preparing reports, and assisting with division projects and events. The role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Administrative Assistant serves as a key point of contact for faculty, staff, students, and external partners, supporting the division’s mission to deliver excellence in healthcare education and innovation. Essential Duties & Responsibilities & Knowledge Skills & Abilities Perform clerical functions which may include operating word processing and office equipment to compile, write, and edit quality finished memoranda, correspondence, reports, etc. operating electronic mail and disk filing systems. Performing receptionist duties, scheduling meetings, making travel arrangements, creating and keeping calendars current, screening calls and recording messages, maintaining files, entering data, performing research and analysis functions, preparing and taking minutes. Manage the general affairs of the office which may include working with confidential information, gathering data, creating reports, reviewing, tracking, and responding to documents, analyzing office systems, implementing new procedures, coordinating activities with other departments, maintaining outside contacts. Composing business correspondence. Planning and coordinating events. Assisting with contracts Maintaining and student/faculty files Process fiscal and budgetary documents which may include departmental requisitions, inventories, personnel and employment records, budget reconciliations. Track division expenditures, working with development office, Office of Sponsored Projects and payroll. Prepare documents for grant reporting on budget use multiple times throughout the year. Disseminate general information to students, employees, and others; may explain department and College policies and procedures. Train and delegate tasks to part-time staff. Create and maintain training handbooks. Excellent writing skills and attention to detailed required. Completes reports, meeting minutes, confidential documentation related to the division. Works with and safeguards confidential information. Basic knowledge of accounting and preparing budgets. Ability to work in a fast-paced demanding environment and multitask quickly and efficiently. Possesses good time management, organization, and critical thinking skills. General office procedures and methods (includes advanced computer skills, Adobe, using Microsoft Office suites, Outlook, Excel, navigating various software usage and data entry, and internet research.) Interpersonal problem solving, and public relation skills. Displays good communications/ human relations/ customer service skills to relate with a variety of people. Experience operating computers and other office equipment. Researches and analyzes information. Ability to communicate effectively with a broad range of diverse people, ability, culture, and ethnic background, to maintain good working relationships across the College. Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities. Minimum Qualifications Two (2) years of full-time post high school education equivalent to 60 credit hours or Associate degree. Two (2) years of related, paid, full-time or equivalent work experience. Trade-off 1:1 experience/educational requirement. Preferred Qualifications Knowledge of Banner or related platform. Experience working in an educational environment. Experience working in an executive office support position. SLCC Information Salt Lake Community College is Utah’s largest open-access college in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment. Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving students and being a model for inclusive and transformative education. Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law. SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options. This position is subject to a successful completion of a criminal background check.