Inventory Management Specialist

This position is located in Simulation, Learning, Evaluation, Assessment and Research Network (SimLEARN), Veterans Health Administration (VHA). SimLEARN's goal is to promote collaboration and coordination with facility-based educators, researchers and clinicians to drive ongoing improvement and innovation in education, training and advancements in scientific research. Duties: Performs comprehensive inventory and warehouse operations requiring coordination with the Facility Manager to ensure all logistics practices support SimLEARN' s training, simulation, and operational mission Assists the Facility Manager in logistical and acquisition-related activities by learning and applying VA purchasing procedures, mandatory sources of supply, basic acquisition compliance rules, and procurement documentation standards. Supports the Facility Manager by preparing purchase requests, gathering item specifications, confirming stock numbers, and ensuring requests align with authorized supply channels. Maintains logs of purchasing activity, organizes documentation for audit readiness, and reconciles routine discrepancies found in order quantities, condition of materials, or receiving documents. Tracks delivery status for items ordered, confirms receipt of goods, updates inventory systems to reflect incoming stock, and routes exceptions or problems to the Facility Manager for resolution. Performs comprehensive inventory and warehouse operations requiring coordination with the Facility Manager to ensure all logistics practices support SimLEARN' s training, simulation, and operational mission Ensures procurement-related files, receiving paperwork, and inventory entries are complete, accurate, and aligned with VA policy Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday • Friday 8:00 AM to 4:30PM Compressed/Flexible: May be authorized at leadership discretion Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Inventory Management Specialist/PD515270 and PD512580 To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/06/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Receiving, inspecting, labeling, barcoding and storing supplies and equipment, and applying stock rotation and handling requirements for sensitive or temperature-controlled items Maintaining item and equipment records in an automated inventory system, including quantities, locations and asset movement Conducting physical inventories, cycle counts and reconciliations, finding the causes of discrepancies, and preparing corrective documentation Supporting property accountability for nonexpendable equipment through tagging, scanning and equipment inventory records Checking shipments against packing slips and orders, resolving discrepancies, and coordinating delivery of materials to customers Preparing purchase requests through mandatory sources of supply and keeping procurement and receiving files audit-ready Specialized Experience GS-07: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Receiving, storing and issuing supplies and equipment under established procedures Entering and updating records in an automated inventory or property system Helping with physical inventories and cycle counts, and recording discrepancies Checking deliveries against packing slips and keeping receiving documentation . OR, Education: Applicants may substitute education for the required experience. To qualify based on education for the GS 07 grade level you must have 1 full year of graduate level education or superior academic achievement Applicants may substitute education for the required experience. To qualify based on education for the GS 09 grade level you must possess a Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education. Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable. Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade levels specified in the table, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-9. You will be rated on the following Competencies for this position: Attention to Detail Customer Service Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Education: Applicants may substitute education for the required experience. To qualify based on education for the GS 07 grade level you must have 1 full year of graduate level education or superior academic achievement Applicants may substitute education for the required experience. To qualify based on education for the GS 09 grade level you must possess a Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.