Recruitment & HR Coordinator

Quantum Space is redefining mobility and maneuverability in space. Our high-mobility spacecraft platforms support national security, civil, and commercial missions with unmatched flexibility and propulsion capability. We build fast and iterate quickly. Who We’re Looking For We are seeking a highly organized, proactive, and people-focused Recruitment & HR Coordinator to join our team onsite at our Rockville, Maryland headquarters. This is a hands-on role for someone who thrives in a fast-paced environment, enjoys wearing many hats, and can manage multiple priorities with impeccable attention to detail. You’ll support recruiting, onboarding, and HR operations while also helping create a welcoming experience for candidates and new employees onsite. The ideal candidate is a strong communicator and natural people person who is resourceful, adaptable, and comfortable shifting between administrative tasks, recruiting support, and in-person responsibilities as business needs evolve. Where You’ll Make an Impact Recruiting Coordination & Candidate Experience Own interview scheduling and logistics across multiple stakeholders and time zones using Microsoft Outlook Serve as a key point of contact for candidates throughout the interview process, providing timely and professional communication Create an exceptional onsite candidate experience, including greeting candidates, coordinating interview-day logistics, providing office and campus tours, and ensuring candidates know what to expect throughout their visit Maintain candidate records, interview feedback, pipeline status, and hiring workflows within Greenhouse and other tools Support job posting creation and management across recruiting platforms Prepare offer letters and coordinate approvals, signatures, background screenings, reference checks, and other pre-employment activities Conduct professional reference checks and maintain appropriate documentation Track multiple open requisitions, candidates, interviews, offers, and follow-up items simultaneously Recruiting Support Provide additional recruiting support during periods of high volume Source prospective candidates through LinkedIn and other recruiting channels Review resumes and applications against position requirements Conduct initial candidate outreach and, as needed, preliminary screening conversations Partner with recruiters and hiring managers to keep searches moving and identify outstanding actions or bottlenecks Assist with recruiting projects, reporting, and other talent acquisition needs as priorities evolve HR, Onboarding & People Operations Coordinate new hire onboarding and orientation activities from offer acceptance through the employee's first days onsite Welcome new employees and help provide a positive, organized first-day experience Prepare, distribute, track, and maintain employment-related documentation, including offer letters, onboarding packets, policy acknowledgments, and personnel records Administer electronic signature workflows using DocuSign and Adobe Acrobat Sign Maintain accurate employee records and HR documentation within BambooHR and related systems Assist with benefits administration and employee questions Support employee lifecycle administration, training activities, compliance requirements, and recordkeeping Assist with employee engagement initiatives, company events, and other people-focused programs Generate recruiting and HR reports and maintain accurate data across people systems Identify opportunities to improve recruiting, onboarding, and HR processes as the company grows Rockville Site Support Serve as a site champion and welcoming presence for candidates, new hires, employees, and visitors Support onsite interviews, onboarding activities, office and campus tours, and other in-person experiences Help coordinate employee events, meetings, and culture-building activities at the Rockville location Pitch in wherever needed to help the Talent and People teams operate effectively in a fast-moving environment What It Takes 1–3 years of experience in recruiting coordination, HR coordination, talent acquisition, human resources, people operations, or a related administrative role Ability to work onsite at Quantum Space's Rockville, Maryland headquarters Exceptional organizational skills with the ability to manage multiple open tasks, deadlines, candidates, and competing priorities simultaneously Strong attention to detail and consistent follow-through—you are someone who enjoys tracking details and closing the loop Ability to remain organized, responsive, and professional during periods of high recruiting volume and changing priorities Strong interpersonal skills and a genuine interest in creating a positive experience for candidates and employees Confidence interacting with candidates, employees, hiring managers, and senior leaders in person and virtually Experience coordinating complex interviews, meetings, and calendars using Microsoft Outlook Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint Experience administering electronic signature platforms such as DocuSign and Adobe Acrobat Sign Strong written and verbal communication skills Sound judgment when handling confidential candidate and employee information Resourceful, adaptable, and comfortable stepping outside of scope when the team needs support Strong problem-solving, administrative, and customer-service skills Nice-to-Have Experience Experience using Greenhouse or another Applicant Tracking System (ATS) Experience using BambooHR or another Human Resources Information System (HRIS) Experience with candidate sourcing, resume screening, and preliminary candidate interviews Experience supporting onboarding, employee lifecycle administration, and personnel record management Familiarity with employment documentation, offer letters, onboarding packets, reference checks, and compliance-related recordkeeping Experience supporting recruiting or HR within a startup, aerospace, defense, technology, engineering, or other high-growth environment Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field Experience coordinating employee engagement, training, company events, or culture initiatives What You’ll Get Ownership – Play an important role in building and supporting the talent and people operations infrastructure that powers our mission. Impact – Help attract, hire, welcome, and support the exceptional talent developing the next generation of space technologies. Variety – Gain hands-on exposure across recruiting, talent acquisition, onboarding, HR operations, employee experience, and company culture. Growth – Develop broad recruiting and HR experience while working closely with hiring managers, employees, and company leadership. Compensation – Competitive salary, equity, and comprehensive benefits including medical, dental, vision, generous leave, HSA, 401(k) matching, and equity sharing. Base Salary: $70,000 to $95,000 The salary range for this role is an estimate based on a wide range of compensation factors. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Quantum Space's total compensation package. Additional Requirements To comply with U.S. Government space technology export regulations, including ITAR, applicants must be a U.S. citizen, lawful permanent resident, protected individual per 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Apply now. Join us in building the next generation of spacecraft.