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Active
On-site
Pembroke, NC
Posted · 16.09.2026
LinkedIn Jobs US

# Administrative Assistant for Continuing Education and Workforce Development

Robeson Community College

FUNCTION: The incumbent is responsible for providing basic clerical and office support for the faculty/staff of Continuing Education and Workforce Development. RELATIONSHIPS: The Administrative Assistant reports to the Director of Service Industries. DUTIES AND RESPONSIBILITIES: The incumbent has the following duties and responsibilities: Greeting students, visitors, employees, and peers with a pleasant, professional disposition Handling customer questions and problems in a timely, courteous manner. Handling all correspondence (oral, written, or electronic) with confidentiality. Performing basic clerical tasks via photocopier, fax machine, shredder, etc. Sorting and routing incoming/outgoing mail and correspondence. Receiving, screening, and placing telephone calls using proper etiquette. Ordering materials and supplies following prescribed procedures. Establishing and maintaining paper and electronic files. Arranging for meetings and conferences with staff and the general public. Preparing memos, letters, and other forms of correspondence as directed using Microsoft Office Suite; Creating, editing, and proofing a variety of documents accurately. Preparing minutes of meetings, agendas, lists, etc. from rough copy or dictation. Prepare payroll, contracts, metric reports as directed using Microsoft Office Suite. Preparing and sorting documents for data entry. Entering data into database software and checking to ensure the accuracy of the data that has been inputted. Resolving discrepancies in information and obtaining further information for incomplete documents. Effectively utilize Registration Management System (Colleague). Stay current with program admission requirements Represents programs at functions in absence of faculty Communicating the manager’s instructions to various individuals accurately. Furnishing or obtaining information from/for the manager with other managers accurately. Operating and transcribing voice messages from answering machines and similar voice mail devices. Participating in community college sponsored or endorsed professional/personal development activities as requested while Promoting Robeson Community College with local, state, regional, and national citizenry. Pursuing professional development course, seminars, workshops, and institutes designed to enrich and/or enhance the quality of secretarial support provided to the office and staff. Providing facilities scheduling and management support as requested. Familiar with social media (Facebook, Twitter) Assist with registering evening classes as needed. Participating in staff meetings called to expedite the business of the college. All other duties as assigned QUALIFICATIONS: The incumbent must meet the following minimum qualifications: Education A minimum of an Associate Degree in Office System Technology, Information Systems Technology, Business Administration or the equivalent from a regionally accredited institution. Experience Work experience should include a minimum of five (5) years of administrative work experience. Physical Demands The percentage range listed below is used to qualify the physical demands of the job: 0% Never, 1-33% Occasional, 34-66% Frequent, 67-100% Continuous The job requires a full range of body motion that includes: Standing/Walking
• Frequent Bending/Stooping
• Frequent Lifting/Handling
• Continuous Carrying
• Occasional Push/Pull
• Occasional Balancing
• Occasional Twisting/Turning
• Continuous Kneeling/Crouching
• Frequent Reaching
• Frequent Handling/Manual dexterity/Feeling
• Continuous Speaking/Hearing
• Continuous Tasting/Smelling
• Occasional Seeing (all aspects)
• Continuous Environmental Exposure
• Occasional

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