Executive Assistant

Vapi (/ˈVɑːpi/): • Voice AI that resolves, not transfers • Powering 1 billion calls for companies like Amazon Ring, Intuit, ServiceTitan, and New York Life • Trusted by 1 million developers building the future of voice agents • Backed by Peak XV, Bessemer, Kleiner Perkins, M12, Y Combinator, and more with $72M raised • Try talking to Vapi now! https://vapi.ai/ VAPI (/ˈVⱭːPI/): • Voice AI that resolves, not transfers • Powering 1 billion calls for companies like Amazon Ring, Intuit, ServiceTitan, and New York Life • Trusted by 1 million developers building the future of voice agents • Backed by Peak XV, Bessemer, Kleiner Perkins, M12, Y Combinator, and more with $72M raised • Try talking to Vapi now! https://vapi.ai/ WHY WE’RE HIRING THIS ROLE: • We're looking for an exceptional Executive Assistant to support our CFO and Finance organization while also providing calendaring and ad hoc support to our VP of Sales. This is a high-trust, high-impact role for someone who thrives on creating order from chaos, anticipating needs before they arise, and helping executives operate at their highest level. You'll be a force multiplier across Finance, working with leaders, board members, investors, and cross-functional teams while handling highly confidential information with discretion. WHAT YOU’LL DO: • 30 Day: • Learn the priorities, operating rhythms, and communication styles of the CFO and VP of Sales. Take ownership of calendars, scheduling, travel, and meeting logistics. • Build relationships across Finance and key cross-functional partners. • 60 Day: • Independently manage complex calendars, travel, expenses, and executive communications. • Coordinate leadership meetings, board logistics, investor meetings, and Finance planning cycles. • Own operational processes that keep the Finance organization running smoothly. • 90 Day: • Become a trusted partner who proactively identifies problems, removes friction, and keeps priorities moving. • Drive cross-functional projects, improve operational workflows, and ensure nothing falls through the cracks. • Serve as the connective tissue across Finance, GTM, and executive leadership. WHO YOU ARE: • 3+ years supporting VP-level or executive leaders, ideally in a fast-paced startup. • Exceptionally organized, proactive, and calm under pressure. • Exercises outstanding judgment and discretion with confidential information. • Strong written and verbal communicator. • Comfortable with Google Workspace, Slack, Notion, DocuSign, and AI productivity tools. • Thrives in fast-moving environments where priorities shift quickly. • Takes ownership, follows through, and enjoys making executives and teams more effective. HOW WE WORK: • Build something worthy of love • Craft matters. We aim to build products and experiences customers genuinely love, not just tolerate. • Commit and follow through • We finish what we start and build trust by being people others can count on. • Why not today? • We value urgency and momentum. The fastest path to customer value usually wins. • Seek raw input • We go directly to customers, data, and teammates instead of relying on summaries or assumptions. • It’s our problem • We operate as one team. We share credit, own mistakes together, and support each other when things get hard. • Be direct and kind • We give feedback clearly, respectfully, and without delay. WHY VAPI: • Generational impact: Build the human interface for every business • Ownership culture: Many of us are previous founders • Kind team: The founders, Jordan and Nikhil, are Canadians • Tier-1 Investors: YC, KP seed, Bessemer Series A WHAT WE OFFER: • Real stake: We offer a competitive salary and excellent equity ownership • Comprehensive health coverage: medical, dental, and vision plans • Team love: We love hanging out, and we do quarterly off-sites • Flexible time off: take what you need • More: catered meals, transportation, gym, and a $10k annual L&D budget