Administrative Assistant

Office Administrator Location: Needham, MA (Fully Onsite) Schedule: Monday-Friday, 9-5:30 PM Pay Rate: $25-28/hour Employment Type: Full-Time POSITION TITLE AND LOCATION Office Assistant, Needham, MA SCOPE OF POSITION We are looking for an Administrative Assistant to join a small office group. The staff consists of about 20 employees coordinating with other regional offices. Principal Duties And Responsibilities Perform daily administrative and clerical tasks and maintain supplies. Answer phones, schedule meetings, conference calls, and meet/greet visitors. Daily use of Microsoft Office, Docusign, Zoom. Maintain and update databases and files. Partner with team members to aid with administrative needs. Coordinating outgoing mail, FedEx or UPS including requesting trips to the post office or a FedEx location, sort incoming mail and distribution. Maintain copy equipment and supply inventory Managing on-site storage Maintain breakroom inventory and food service needs, including ordering team lunches. Assist with managing office appearance and upkeep. Other duties and responsibilities for a position of this type, which may be assigned from time to time. Qualifications 1-2+ years of previous administrative experience Associate's degree acceptable Prior relevant skills in finance and legal matters preferred Prior office support experience preferred Skills And Abilities Required Trustworthy, ability to act with maturity and discretion, handle highly confidential information. Excellent oral and written communication skills, with a focus on service and interpersonal skills Ability to keep the work of the confidential, with tact and discretion Organized and self-motivated Ability to multitask and be flexible Ability to prioritize workflow to address changing priorities An effective team player Familiarity and skill with Microsoft Word, Excel, PowerPoint, Outlook, and ability to learn other software platforms Experience working in an office and handling relevant tasks WORKING CONDITIONS Anticipated hours are Monday through Friday from 9:00 a.m. to 5:30 p.m. If you're interested in applying, please email your resume to Molly at mockerbloom@naglergroup.com! TNG123