G115 - Administrative Assistant - Chief of Police

Major Duties and Responsibilities This position is responsible for providing secretarial and administrative support to the Assistant Chief of Police and the department as a whole. Compiles and formats correspondence and prepares reports and other materials for the Assistant Chief of Police or other designated members. Maintains appointment calendar for Assistant Chief of Police or other designated members. Responds to inquiries from the general public; provides information regarding department policies, procedures, and regulations. Provides secretarial and clerical assistance in circumstances involving confidential administrative matters. Compiles data and research as requested. Maintains confidential files for the department. Receives, sorts, and distributes office mail. Maintains time book and enters work hours in the payroll system. Maintains and enters data into databases and auditing sheets. Completes and distributes lineups. Initiates Asset Forfeiture paperwork upon request. Performs other related duties as assigned. Knowledge, Skills And Abilities Knowledge of modern office procedures. Knowledge of department policies and procedures. Knowledge of applicable federal and state statutes, local ordinances, and department policies and procedures. Skill in maintaining records and file management. Skill in operating various office equipment including multi-line telephone system, calculator, scanner, and copier. Skill in the use of a computer and business software applications such as Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Reader. Skill in oral and written communication. Skill in interpersonal relations. Skill in problem-solving and decision-making. Minimum Educational And Training Requirements Knowledge and level of competency are commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Physical Requirements Required The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects. Additionally, the following physical abilities are required: Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching. Feeling – perceiving attributes of objects by touch with skin, fingertips. Grasping – applying pressure to object with fingers, palm. Handling – picking, holding, or working with whole hand. Hearing 1 – perceiving sounds at normal speaking levels, receive information. Hearing 2 – receive detailed information, make discrimination in sound. Kneeling – bending legs at knee to come to rest at knees. Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back. Manual Dexterity – picking, pinching, typing, working with fingers rather than hand. Pulling • use upper extremities to exert force, haul or tug. Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward. Reaching – extending hands or arms in any direction. Repetitive Motion – substantial movements of wrists, hands, fingers. Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely. Stooping – bending body downward, forward at waist, with full motion of lower extremities and back. Talking 1- expressing ideas by spoken word Talking 2 – shouting to be heard above ambient noise. Visual Acuity 1 • prepare, analyze data, transcribing, computer terminal, extensive reading. Visual Acuity 2 • color, depth perception, field of vision. Visual Acuity 3 • determine accuracy, neatness, observe facilities/structures. Visual Acuity 4 • operate motor vehicles/heavy equipment. Visual Acuity 5 • close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts. Walking • on foot to accomplish tasks, long distances, or site to site. Work is typically performed in a standard office environment. The Columbus Consolidated Government is proud to offer an exceptional compensation and benefits package. Benefits include the following: Low-cost Medical Insurance Prescription Drug Plan Dental Plan Vision Plan Flexible Spending Accounts Life Insurance Supplemental Life Insurance Long Term Disability Credit Union Direct Deposit 12 Paid Holidays Vacation Leave Sick Leave PERK Time Off Retirement Plan Supplemental Retirement Plan Free and Discounted Services Employee Assistance Program Take advantage of these free and discounted City Services offered to all City Employees. Discounted Movie Tickets Free Notary Services Ride a Metra Bus for Free Free Mulch Free Fire/Safety Home Inspection Driver's Training for Employee Dependents Oxbow/Bull Creek Golf Course discounts River Center Discounts Cell Phone Carrier Discounts Retirement Plan The Columbus Consolidated Government offers a defined benefit retirement plan to eligible employees who work in General Government and in Public Safety. Employees in the pension plan must meet both age and years of service requirements to qualify for retirement. The current vesting period is ten years, and the current pension contribution rate is 8% of your gross salary. Supplemental Retirement Plan The Columbus Consolidated Government offers a Deferred Compensation Plan or supplemental retirement plan that is tax deferred. This plan allows employees to contribute a portion of their salary, before federal and state taxes, to a retirement account. Your compensation is more than a paycheck, it allows you to plan for your financial future as well. 01 Which best describes your level of education? (You will be asked to provide documentation) No High School Diploma GED High School Diploma Technical College Some College Associate's Degree Bachelor's Degree Master's Degree Doctorate's Degree 02 How many years of clerical and/or administrative experience do you have? None 0 • 1 year 1 • 3 years 3 • 5 years 5 years or more 03 What computer software programs are you proficient in using? None Microsoft Access Microsoft Excel Microsoft PowerPoint Microsoft Publisher Microsoft Word Other 04 Do you have any work experience transcribing dictation? Yes No 05 Please list and explain any on-the-job or formal customer service training you have? Required Question