Sr.Admin Assistant

The Senior Administrative Assistant provides high-level onsite support and serves as a liaison to senior management within the Real Estate Group, assisting with administrative and operational tasks, organizational duties, and office-wide coordination efforts. This individual works as an integral member of a broader administrative and operations team, contributing to the seamless delivery of support services across the office and sector. The ideal candidate is organized, proactive, and a genuine team player who takes pride in building strong working relationships, supporting colleagues, managing a high volume of requests, and fostering a positive, professional office culture. This role manages a broad variety of administrative tasks, helps ensure the smooth running of daily office operations, and serves as a key liaison across internal and external partners. Key Responsibilities and Duties Provide proactive, comprehensive calendar management for multiple senior leaders, including complex scheduling across multiple time zones, coordinating internal and external meetings, and anticipating scheduling conflicts before they arise. Prepare, format, and distribute meeting materials, agendas, and presentations, ensuring clear understanding of expectations and deliverables at all times. Manage expense report preparation, submission, tracking, and reimbursement on behalf of senior leadership, supporting cost management and budget tracking as needed. Arrange and oversee detailed domestic and international travel itineraries, including transportation, accommodations, and meeting logistics, handling last-minute changes with composure and accuracy. Assist with workspace planning and daily office operations to ensure a productive, well-functioning environment. Actively engage with colleagues across the office, building trusted relationships and serving as a reliable, approachable, and visible presence within the team. Exercise the highest level of discretion and confidentiality in all aspects of the role, with a demonstrated ability to listen, interpret, and quickly act on the needs and concerns of senior leadership. Serve as a primary contact for facilities-related requests, such as maintenance, cleaning, and HVAC coordination, liaising with building management, office services, and IT on behalf of the office. Coordinate overall office functioning, including inventory checks, space scheduling, event planning, and greeting and escorting external guests. Take on additional duties and projects as assigned by leadership, approaching all responsibilities with an ownership mindset. Act as backup support for fellow administrative assistants as needed, stepping in seamlessly to maintain continuity of support. Work in close partnership with the receptionist team and other administrative staff to ensure cohesive, high-quality support across the office, stepping in where needed and fostering a collaborative, collegial work environment. Educational Requirements High School Preferred Work Experience No Experience Required; 2+ Years Preferred Physical Requirements Physical Requirements: Sedentary Work Career Level 3IC Preferred Qualifications: 3+ years of administrative assistant experience Prior experience supporting senior leadership, including calendar management, travel coordination, and communications. Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, as well as expense management and travel booking platforms. Excellent written and verbal communication skills. Strong organizational skills and attention to detail, with experience coordinating complex logistics including domestic and international travel and events. Ability to work independently and collaboratively while adapting to shifting priorities in a dynamic environment. Related Skills Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise Anticipated Posting End Date: 2026-10-30 Base Pay Range: $30.67/hr - $44.57/hr Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans). _____________________________________________________________________________________________________ Company Overview Nuveen is a global investment leader, managing public and private assets for clients around the world and on behalf of TIAA, our parent company and one of the world’s largest institutional investors. We invest in the growth of businesses, real estate, infrastructure and natural capital, providing clients with the reliability, access and foresight unique to our heritage. Our prevailing perspective on the future drives our ambition to innovate and adapt our business to the changing needs of investors • all to pursue lasting performance for our clients, our communities and our global economy. Visit www.nuveen.com to learn more about us. Our Culture of Impact At TIAA, we're on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow's challenges. We equip our associates with future-focused skills and AI tools that enable us to advance our mission. Together, we are fighting to ensure a more secure financial future for all and for generations to come. We are guided by our values: Champion Our People, Be Client Obsessed, Lead with Integrity, Own It, and Win As One. They influence every decision we make and how we work together to serve our clients every day. We thrive in a collaborative in-office environment where teams work across organizational boundaries with shared purpose, accelerating innovation and delivering meaningful results. Our workplace brings together TIAA and Nuveen's entrepreneurial spirit, where we work hard and work together to create lasting impact. Here, every associate can grow through meaningful learning experiences and development pathways—because when our people succeed, our impact on clients' lives grows stronger. Benefits and Total Rewards The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary . Equal Opportunity We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status. Our full EEO & Non-Discrimination statement is on our careers home page , and you can read more about your rights and view government notices here . Accessibility Support TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: Phone: (800) 842-2755 Email: accessibility.support@tiaa.org Drug and Smoking Policy TIAA maintains a drug-free and smoke/free workplace. Privacy Notices For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here . For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here . For Applicants of TIAA Global Capabilities, click here . For Applicants of Nuveen residing in Europe and APAC, please click here .