Executive Assistant

Position Summary: Candidates for the Executive Assistant Internship should be organized, detailed-minded, diligent and personable. College students are preferred. The ability to expedite and follow-up on assigned tasks is essential. The nature of the work will require candidate to be flexible in assuming varied office tasks, as they may arise. We are looking for an energetic intern who can work a flexible schedule of ans who enjoys the behind the scenes work of the spa & wellness industry. The intern will report directly to, and assist Spa Utopia’s Director and Owner. The intern will be held to very high job performance standards. In return, the intern will have the opportunity to learn about multiple aspects of running. The position will require working on location for 1-2 days out of the week and virtually the remaining days. The internship is not compensated, however there are many opportunities to receive excellent practical experience. The intern must be an effective communicator (both written and verbal), entre. Proficiency in, excel, web-based research, social media, basic understanding of consumer marketing. The internship may be extended. Responsibilities (not limited to): Answering calls and handling queries Preparing correspondence on the director’s behalf, Managing Spa Utopia’ss social media (in coordination with other staff) Coordinate and track program and administrative calendar Expediting the Executive Director’s calendar Organizing and attending meetings and ensuring the director is well-prepared for meetings. Taking dictation from the executive director Planning, organizing and managing events Attending events/meetings as a representative Conducting research on the Internet Writing reports, executive summaries and newsletters Preparing presentations and papers for meetings Typing documents, sourcing and ordering stationery and office equipment Managing projects Assist with making products for Spa Utopia’s health and wellness lines Product support for Utopian Body Line Complete Errands as sanctioned by the executive director Serious inquiries ONLY please visit the link below to fill out the applicable application: http://form.jotform.us/form/31918190994162 All your information will be kept confidential according to EEO guidelines. About Us: The Utopia Brand is a Wholistic Lifestyle Company which encompasses Utopia Living (Executive & Lifestyle Coaching, Corporate Wellness Services & Retreats), Spa Utopia (The Luxury Travel Spa) and Utopia Body Products (An Organic Aromatherapy Bath & Body Line). At Spa Utopia (SU) we are committed to providing first class service and premiere personalized pampering. Spa Utopia's goal is to provide "Experience without the Travel" for our clients, meaning we bring the Spa to them! In order to achieve this we require that members of our team exemplify the highest level of customer service and integrity. Spa Utopia goes through strict measures to ensure safe and desirable work environments as well as competitive pay for all contractors. We accomplish this by screening our clients and giving them an overview of spa service guidelines.