Program Support Assistant

This Program Support Assistant position is within the Facilities Management Services at the VA Providence Healthcare System located in Providence, Rhode Island. It is permanent and full-time at 40 hours per week. This position is in the office of the Chief, Engineering Service. The incumbent manages and analyzes all budget material for Engineering Service along with reconciling all of Engineering Service fund control points, which include maintenance service contracts, supplies, GSA vehicles, repairs and services, medical center utility services. Duties include, but are not limited to: Gathers, processes, edits, transmits and retrieves information related to organizational workload documented by the computer system; Manages and analyzes all budget material for the department; Trains department staff to assist in data entry for timely and accurate submission of project applications and updating the project status and tracking reports; Maintains all project data and records for up to 30 projects at a time; Monitors and reports all change orders and supplemental agreements adjusting overall project costs accordingly; Obtains and provides manuals to assist users and acts to resolve problems as they arise; Coordinates with management and supports updates, monitors, and electronically inputs monthly progress reports on all projects as directed; Trains other staff when department software is utilized, i.e., Electronic Work Orders, Microsoft Office, Microsoft TEAMS, etc; Assists in the troubleshooting of programming problems as they occur in regard to hardware and software and Performs other duties as assigned. Work Schedule: Monday-Friday. Exact hours will be discussed during the interview process. Compressed/Flexible: Not available. Telework: Not available. Virtual: This is not a virtual position. Position Description/PD#: 650-04255-0 Relocation/Recruitment Incentives: Not authorized. Permanent Change of Station (PCS): Not authorized. Notifications: Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment. Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is a LIUNA Bargaining Unit position. Veterans' preference does not apply for internal or other current permanent Federal agency employees. This position is covered by locality-based comparability pay. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/23/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You must qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Trains department staff to assist in data entry for timely and accurate submission of project applications and updating the project status and tracking reports; Coordinates with management and prepares data for electronic submission all documents required for consideration and award of projects.; Reports and discerns problems and related conditions to alleviate unique and recurring problems which require user/programmer interaction; Coordinates with management and supports updates, monitors, and electronically inputs monthly progress reports on all projects as directed; Advises management on computer hardware requirements and software updates and changes; Trains other staff when department software is utilized, i.e., Electronic Work Orders, Microsoft Office, Microsoft TEAMS, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Physical Demands: Technical and mental demands are high. The duties performed are of a precise nature and require long periods of concentration. Incumbent performs under stressful conditions caused by deadlines, constant change of demands and needs, and interruptions. Some walking and bending are necessary in the performance of the incumbents' duties. You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. There is no educational substitution at this grade level.