Onboarding Coordinator

At Hornbeck Offshore, our people are our propellers to success, and our most important asset. Our culture of integrity, commitment, excellence and teamwork is what differentiates us from the rest. We’re committed to being your Company of Choice® JOB DESCRIPTION SUMMARY The Onboarding Coordinator supports the Company’s fleet and shoreside recruiting activities through direct and administrational support of the recruitment and pre-employment hiring processes. JOB DESCRIPTION SCOPE OF DUTIES The duties of the Onboarding Coordinator shall include, but are not necessarily limited to the following: • Coordinates and facilitates New Hire Orientation, preparing presentation materials, coordinating with vendors, and creating new hire agendas and schedules. • Works with the Company designated travel vendor to arrange all travel and accommodations for newly hired employees. • Develops training plans and assists with tracking the onboarding process through Workday. • Oversees and maintains PPE inventory, ensuring adequate stock levels, accurate records, and timely replenishment as needed. • Provides backup support to the Recruiting Coordinator, including assisting with fleet and shoreside pre-employment onboarding activities. • Supports the Personnel Compliance Specialist with employee training administration, including training coordination and processing of training-related payroll. • Collects required documents when necessary, from applicants, for record-keeping purposes in the Company’s applicant tracking system. • Assists Recruiters with career fairs, employee referrals, community outreach, special projects, and advertising campaigns as requested. • Ensures compliance with Hornbeck Offshore policies, programs, Code of Conduct, State, Federal employment law and affirmative action/equal opportunity laws. • All other duties as assigned by management. REQUIRED QUALIFICATION S Education: High School Diploma Experience: • 2+ years’ experience in recruiting, office administration, event planning, or logistics • Maritime experience preferred, specifically an understanding of marine licensing requirements. • Experience with Workday Recruiter preferred. Skills: • Excellent oral and written communication skills. • Personal computer functional skills, including word processing and spreadsheet applications. • Ability to get along well with others. Must be willing to board and ride vessels to increase understanding of how this role supports our business. Ability to maintain all documentation required for Company-based recruitment travel such as State-issued Driver’s License, USA-issued passport, and Transportation Workers Identification Card (TWIC) to current validity. COMPETENCIES Problem Solving • Anticipates the impact of decisions and actions on others • Identifies recurring problems and offers solutions based on facts and data • Seeks out expert opinion when making decisions and solving problems • Is thorough and attentive to detail • Keeps his/her manager involved on important issues and/or problems Work the Plan • Achieves closure and follows through on tasks and projects • Effectively multi-tasks and efficiently manages time • Delivers a timely, complete, and accurate work product • Clearly communicates what he/she needs from others to get the job done • Follows established policies and procedures Inspire Trust • Demonstrates a strong service orientation to both internal and external customers • Takes personal responsibility for decisions and mistakes; does not shift blame • Is approachable and easy to deal with; handles pressure in in a calm manner • Deals with people in a candid, straightforward, and respectful manner • Acts with the highest level of integrity and professionalism and demonstrates a strong work ethic Personal Learning • Seeks professional development, training, and relevant certifications • Remains open and non-defensive to feedback • Demonstrates a willingness to learn new things and take on more responsibility • Asks for feedback from his/her managers on how to improve Collaborate • Keeps open lines of communication with others • Works collaboratively with people within and across departments to accomplish objectives • Is understanding of others’ time demands and work load • Builds personal relationships with people across the company • Is quick to offer help to others in getting the job done Flexibility • Remains open-minded to others’ ideas, input and new ways of doing things • Makes suggestions on how to improve processes and create efficiencies • Demonstrates flexibility to changing priorities and work demands • Fully supports company decisions and initiatives DEMANDS AND WORK ENVIRONMEN T Eyesight: Functional, correctable to 20/20 Hearing: Functional, correctable to normal to perceive sounds at normal speaking levels with or without correction; Ability to receive detailed information through oral communication and to make the discriminations in sound. Speech: Ability to express or exchange ideas by means of the spoken word. Mobility: Unencumbered by physical limitations to perform the following activities: Sedentary work in an office environment that includes frequent sitting, occasional standing and walking, gross and fine motor dexterity for typing and reasonable lifting of office products up to 10 lbs. Ability to embark, traverse and disembark Company vessels while dockside compliant to all Company safety standards. HOURS OF WORK Standard office hours are Monday through Friday, 8:00am until 5:00pm and may be adjusted with approval by the department supervisor. Some overtime, work related travel and weekend work may be required, subject to company operational requirements. Regular and reliable attendance is required. Note: Rotation schedule may vary and is subject to change based on vessel requirements. In-person applications will be accepted by appointment only. EEO/AA Employer/Vet/Disabled