[Job Radar](https://jobradar.live/) / [Jobs](https://jobradar.live/ilanlar) / Executive Assistant & Special Projects Manager Active Remote Remote, FL Posted · 24.09.2026 Greenhouse (US) # Executive Assistant & Special Projects Manager Live Parallel Executive Assistant & Special Projects ManagerParallel[100 • Corporate ] • [Remote, FL]Schedule Requirements: Typical business hours Monday through Friday with availability to work on theweekends per needs of the business. Location: Remote in the Tampa, FL area. Open to candidates outside of Florida, but must work EastCoast hours.Everyone is welcome here. Each of us is unique, and that’s what makes us amazing. Webelieve in inclusiveness and celebrating each person’s individuality, because there’s power inbringing people with different points of view and life experiences together. That’s why weprovide equal employment opportunities (EEO). All applicants are considered regardless ofrace, color, religion, national origin, age, sex, marital status, ancestry, physical or mentaldisability, veteran status, or sexual orientation. So, bring yourself and your best ideas; when we feel safe and comfortable being ourselves,there’s no limit to what we can achieve.IN A NUTSHELL…This is a high-impact, hybrid role supporting the Executive Leadership Team (ELT) at Parallel. As an Executive Assistant & Special Projects Manager to the Executive Leadership Team(ELT), you will combine executive-level administrative support with strategic projectmanagement to drive alignment, operating rigor, and execution across the enterprise. The ideal candidate acts as a central connector across the ELT—enabling prioritization, drivingoperating cadence, and ensuring key initiatives move forward with clarity and accountability. This role requires strong business acumen, exceptional organization, and the ability to operateseamlessly between tactical execution and strategic support.Parallel is one of the multi-state cannabis companies, owning and operating in three markets;Florida (Surterra Wellness), Massachusetts (NETA), and Texas (Goodblend). If you enjoycompanies that are growing, moving fast, and constantly challenging themselves to achievemore, then Parallel is for you. We work hard, lean on each other, and are passionate about apretty ambitious vision … pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit www.liveparallel.com. WHAT YOU WILL BE DOING1Executive Support to the ELTProvide high-level administrative support across ELT members, including calendarmanagement, scheduling, and prioritization of timeCoordinate and prepare materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums)Manage inbound requests and communications, ensuring alignment with enterpriseprioritiesDraft, edit, and refine executive communications on behalf of ELT membersCoordinate complex travel, logistics, and executive-level engagementsOperating Cadence & AlignmentOwn and drive enterprise operating rhythms, including weekly ELT meetings, monthlybusiness reviews, and quarterly planning cycles (IBP)Ensure alignment across functions on priorities, deliverables, and timelinesTrack key initiatives and follow-ups, holding teams accountable to commitmentsSupport development of executive-level materials (dashboards, one-pagers, boardupdates)Special Projects & Strategic InitiativesLead and execute cross-functional projects on behalf of the ELT (e.g., organizationaltransformation, cost optimization, retail performance initiatives)Build and manage project plans, timelines, and stakeholder communicationIdentify risks, surface insights, and drive solutions in partnership with functional leadersAct as a force multiplier to accelerate execution of priority initiativesCommunication & Stakeholder ManagementServe as a central coordination point across ELT members and their teamsEnsure clear, concise, and timely communication of decisions, priorities, and updatesSupport alignment between enterprise functions and state-level teamsMaintain a high level of professionalism and confidentiality across all interactionsEXPERIENCE AND SKILLS YOU’LL BRINGRequiredAge 21 or overHigh School Diploma or equivalentValid Government-Issued Photo ID5–10+ years of experience in executive support, consulting, business operations, orproject managementExperience supporting multiple senior executives or leadership teams in a fast-pacedenvironmentStrong business acumen with the ability to understand financial and operational driversExceptional organizational and time management skills with strong attention to detail2Proven ability to manage competing priorities and execute with speed and precisionAdvanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaborationtoolsExperience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plusLEADERSHIP ATTRIBUTESProactive & Solutions-Oriented: Anticipates needs and drives outcomesHighly Discreet: Trusted with sensitive and confidential informationStructured & Organized: Brings clarity to complex, fast-moving environmentsStrong Communicator: Effective across all levels of the organizationExecution-Focused: Drives accountability and results across teamsPHYSICAL REQUIREMENTSAbility to work in an office environment, primarily at a desk or in meetingsAbility to move around the office as neededAbility to operate standard office equipment and technologyAbility to lift up to 25 poundsAbility to travel domestically as requiredYOU WILL BE SUCCESSFUL IF YOU…Are self-motivated; micro-managing isn’t fun for anyoneRoll your sleeves up and do the work; strategy is important, but so is getting stuff doneCan work fast and be flexible; our industry is always changingPlay nice with others; we collaborate with each other a lotThink creatively; sometimes, the “traditional” solution isn’t the best oneWHAT YOU GETEmployee discountConsistent, reliable benefits; Full medical/vision/dental (full time only), 401k with possibilityof a company match, access to company-sponsored well-being programsBalance and flexibility; paid time off, paid parental leave, flexible work arrangementsTuition Reimbursement ProgramsPet InsurancePARALLEL IS UNITED BY OUR VISION, MISSION, & VALUES3Our Vision – why we exist – is to pioneer well-being and improve the quality of life for humanitythrough the benefits of cannabinoids. Our Mission – how we will do this – is to build a leading, global well-being company throughthe best talent, our values, trusted and recognized brands, science and technology-basedinnovation, and a relentless focus on execution and continuous improvement. Our Values – Integrity | Collaboration | Alignment | Intentionality | Accountability | AgilityWe are an Equal Opportunity Employer. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, gender identity or expression, language, nationalorigin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our employeesunique.DISCLAIMERParallel reserves the right to change or assign other duties to this job description. Youremployment with Parallel is a voluntary one and is subject to termination by you or Parallel atwill, with or without cause, and with or without notice, at any time. Nothing in this documentshall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at- will status of Parallel associates.   Executive Assistant & Special Projects Manager   Summary: As an Executive Assistant & Special Projects Manager at Parallel, you will provide crucial support to the Executive Leadership Team (ELT) by combining executive-level administrative tasks with strategic project management. This role is pivotal in driving alignment and execution across the enterprise, requiring strong business acumen, exceptional organizational skills, and the ability to seamlessly transition between tactical execution and strategic support.   Responsibilities: Provide high-level administrative support to ELT members, including calendar management and scheduling. Coordinate and prepare materials for key meetings, including ELT, Board, and cross-functional leadership forums. Manage inbound requests and communications, ensuring alignment with enterprise priorities. Draft, edit, and refine executive communications on behalf of ELT members. Coordinate complex travel logistics and executive-level engagements. Drive enterprise operating rhythms, including weekly ELT meetings and quarterly planning cycles. Ensure alignment across functions on priorities, deliverables, and timelines. Track key initiatives and hold teams accountable to commitments. Lead and execute cross-functional projects, such as organizational transformation and cost optimization initiatives. Build and manage project plans, timelines, and stakeholder communication. Serve as a central coordination point across ELT members and their teams. Maintain professionalism and confidentiality across all interactions. Required Skills: Age 21 or over with a High School Diploma or equivalent. Valid Government-Issued Photo ID. 5–10+ years of experience in executive support, consulting, business operations, or project management. Experience supporting multiple senior executives in a fast-paced environment. Strong business acumen with the ability to understand financial and operational drivers. Exceptional organizational and time management skills with strong attention to detail. Proven ability to manage competing priorities and execute with speed and precision. Advanced proficiency in Microsoft Office and collaboration tools. Experience in highly regulated industries (e.g., cannabis, healthcare) is a plus.     This job was verified from Greenhouse (US). Applications are completed on the original source. [Apply on the original listing ↗](https://jobradar.live/ilan/33e990cc-f2be-4f2d-ada2-5b61e5c3ae86/git) ## Stop searching one by one for roles like this. Upload your resume or enter your target roles to see your first 3 matches for free. 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