Administrative Assistant: Facilities, Construction & Real Estate

The Administrative Assistant provides administrative support and coordinates activities for specific individuals, teams, or departments, ensuring tasks and activities are completed in a timely manner and efficiently. Under close supervision, this job plays a key role in ensuring the success and smooth-running of daily operations for employees of all levels. Essential Job Function Maintains office inventory, facilitates supply orders, and completes other general office duties. Supports employees with various tasks related to onboarding, appointment setting, and travel arrangements. Provides appointment assistance through scheduling, paperwork preparation, and diligent record-keeping. Handles various office tasks related to communication and organization, including proofing, editing, and producing documents, reports, and presentations. Helps to uphold organizational policies and procedures, while also ensuring organization-wide coordination efforts among various teams and departments. Provides comprehensive meeting and training support to ensure information is communicated appropriately. Assists with maintenance of organizational systems and databases to make sure information is accurately recorded. Ensures compliance requirements are upheld and met. Performs other duties as assigned. Education Required: High School Diploma or equivalent. Preferred: Associate's Degree in Business, Office Management or related field. Experience Required: 2 years of administrative support. Preferred: experience in Property Management, Real Estate, and/or Construction projects. Licensure/Certification/Listing Not Required