Logistics Coordinator

The Logistics Coordinator is responsible for making the physical operations behind π run smoothly. This person coordinates the many moving pieces required to get a location ready for data collection: props, transportation, moving services, setup logistics, and ongoing site needs. They also help improve the systems and workflows that allow us to operate across more locations with less manual coordination. This is a highly operational role. The ideal person is organized, responsive, comfortable juggling multiple priorities, and good at building relationships with a wide range of people. Core Responsibilities Bookings & Site Coordination • Coordinate bookings and scheduling. • Communicate with hosts or site contacts before, during, and after bookings. • Confirm access, timing, site requirements, and any special logistics. • Maintain clear visibility into upcoming bookings and readiness. Props & Site Readiness • Coordinate which props and equipment are needed at each location. • Ensure props are staged, transported, and available before operations begin. • Track missing, damaged, or misplaced items. • Coordinate replenishment or replacement as needed. Transportation & Vans • Coordinate vans and transportation required for each deployment. • Make sure vehicles are available at the right times and locations. • Coordinate loading, unloading, and transportation of equipment and props. Moving & Setup Services • Coordinate movers or other external service providers when needed. • Provide clear instructions and expectations to vendors. • Ensure locations are set up and reset appropriately. Operational Coordination • Act as a central point of coordination between operators, PiBnB hosts, vendors, drivers, props teams, and internal stakeholders. • Identify logistics problems early and resolve them quickly. • Communicate changes clearly when plans shift. Workflow Improvement • Build repeatable processes for recurring logistics. • Identify unnecessary manual work and opportunities to simplify coordination. • Create checklists, trackers, templates, and other lightweight systems. • Help PiBnB scale from individually coordinated deployments toward a reliable operating system. What We're Looking For The strongest candidates will demonstrate: • Organization: Can keep many parallel details straight without dropping things. • Anticipation: Thinks ahead about dependencies and potential failure modes. • Ownership: Sees something that needs to happen and drives it to completion. • Prioritization: Can distinguish an urgent blocker from something that can wait. • Communication: Gives clear, concise updates and knows when to escalate. • Relationship building: Works effectively with hosts, vendors, operators, and internal teams. • Adaptability: Stays effective when plans change or unexpected problems arise. • Process orientation: Doesn't just solve today's problem; looks for ways to make the next occurrence easier. • Attention to detail: Checks that things are actually ready rather than assuming they are. • Service mindset: Understands that good logistics makes everyone else's job easier.